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Post-Award Support

WSU IRB Process/Requirements

WSU Human Subjects/IRB Approval
The WSU IRB must approve all human subjects research before initiating the activity, at the time of grant submission, or within 60 days of grant award. Check with the funding agency to find out when IRB approval is needed.

  • Submit the IRB forms electronically to the Spokane grant and contract specialist in the Research Office for approval and submission to the WSU IRB. Signatures on forms are not needed since hard copies will no longer be accepted.
  • Information and forms can be found on the WSU IRB website. Be sure to use the most current forms.
  • A faculty member must be listed as the primary investigator for all IRB applications from graduate students.
WSU Cooperative Agreements with Spokane Hospitals and DSHS
These Cooperative Agreements are intended to ensure that human research participants are protected while at the same time allowing WSU researchers to submit only 1 IRB application if research is conducted with Providence hospitals, St. Luke’s Rehabilitation Institute or using DSHS records or facilities. Deaconess Medical Center, Valley Hospital & Medical Center, and Rockwood Health are using the WSU IRB when submitting grants with WSU investigators.

Procedure:

  1. WSU researchers will complete an IRB-Spokane application and submit the application and associated documents to the grant and contract specialist. The grant and contract specialist will send the application to the WSU IRB coordinator. The WSU IRB must keep copies and records of all research conducted by WSU researchers. This is an administrative review and for file copies only.
  2. The WSU IRB coordinator will forward the application and associated documents to the cooperating IRB.
  3. The cooperating IRB will review the application at a convened full-board meeting or conduct an expedited review. Following the review, any requests for changes, amendments, additions, etc., will be coordinated through the cooperating IRB.
  4. Copies of all correspondence and approval letters will be sent to the WSU IRB coordinator from the cooperating IRB.
  5. Direct questions about these processes to the Spokane grant and contracts specialist. If a researcher is unclear as to which IRB(s) must approve human subjects participation, the grants and contracts specialist and/or the associate dean for research can provide guidance.

Exception:
WSU IRB policy requires all research conducted by WSU faculty and staff on Native American reservations, or which target Native Americans as the study population, be reviewed by a convened full board of the WSU IRB with special committee representation in addition to review by the cooperating IRB.

Mandatory Training
Responsible Conduct of Research
A PI or Co-PI who has been awarded a grant through OGRD must complete the Responsible Conduct of Research (RCR) Education-Faculty Member and Staff training.

  • OGRD and sponsored programs will not be able to complete account setup processes until all of a project’s PIs and Co-PIs have completed the necessary training.
  • Mandatory RCR training is required of all graduate students, and it is an employment requirement for graduate assistants. Students should take the graduate student training modules as soon as possible.
  • Both faculty and students can access the training modules at MyResearch and should login using their usual WSU network ID and password.
  • The RCR training must be completed every 5 years.

Collaborative IRB Training Initiative (CITI) Training
WSU IRB requires the PI and encourages all staff involved in the research to complete CITI training in the ethical use of human participants in research. The PI is ultimately responsible to adequately train all staff listed on the application in the protection of human participants in research. Re-training is required every 5 years. Some agencies may require training every 3 years.

  • For CITI training options, visit the CITI website. If you have questions, contact the IRB coordinator at 509-335-3668 or irb@wsu.edu.
Research Involving Biomedical Agents or Animals
The IRB approves research activities related only to human subjects. If you are working with biological agents or animals, you will need approval from other committees. You can find further details at the Office of Research Assurances.

Confidentiality, Scientific, and Scholarly Misconduct
Washington State University is committed to ensuring that confidentiality of study participants is maintained during a study and after a study is completed. This includes a policy for records retention. Additionally faculty, research staff, and students are required to sign a confidentiality agreement. For more information on these guidelines and documents, click here.

Information Management

Qualitative Analytic Software
  • Atlas TI is the major qualitative analysis package supported.
  • Ethnograph allows researchers to collect data, code data, write memos, and then analyze the data.
  • NVivo handles rich information where in-depth analysis on both small and large volumes of data is required.
Quantitative Analytic Software
  • SPSS: quantitative software supported for the majority of faculty. Both individual licenses and shared site licenses exist. Which type of license is assigned to a faculty researcher is based on his/her level of use.
  • SPSS Supplements: required to perform some types of advanced analyses.
  • Complex Sampling is a supplement module used to analyze data extracted from national databases such as the National Health and Nutrition Examination Survey (NHANES). This software allows you to incorporate the design specifications associated with a complex sample into the data.
  • Hierarchical Linear and Nonlinear Modeling Version 6
  • SAS: quantitative software supported and used by the WSU Pullman campus researchers. SAS is a programming language that is powerful, but requires a stronger programming knowledge than SPSS.
  • MPlus: quantitative software that can perform many of the analyses used by nursing researchers. A free demo version is available.
Information Management Software
  • General Guidelines for Developing Forms and Databases
    What database and forms software should be used for a research study is an important decision that should be made with the assistance of either the biostatistician within the Research Office and/or the Nursing IT department.
  • Research Electronic Data Capture (REDCAP) is a free web-based electronic data capture tool for research studies. Databases can be customized to fit the study’s needs. In addition to data management, it can be used to schedule study events (e.g., follow-up for data collections or intervention) and conduct surveys.
  • Database Software
    • SPSS can be used to create a database where paper forms and questionnaires have been used for collection.
    • Access is a relational database software that is part of the Microsoft Office suite.
    • Excel is a spreadsheet software that is useful for capturing snapshots of data to be used for a simple presentation. It is not recommended for use in studies with multiple forms and collection time points.
    • Qualtrics Research Suite software offers a vast array of formats and question types, the ability to do conditional branching, export and analysis options, an intuitive interface, collaboration capabilities, and custom branding.
    • Survey Monkey allows you to create and publish online surveys in minutes, and view results graphically and in real time.
  • Information Sharing Software
    • WIKIs have become a common way to share procedures for multi-site, multi-researcher studies.
    • CougNurse Net is information-sharing software supported by the Nursing IT department.
Reference Manager Software
  • EndNote is the most commonly used reference manager software. The WSU Spokane Library offers a seminar for researchers interested in learning to use EndNote.
WORQS
  • Washington State University’s standardized web-based procedure for faculty to self-report information for their annual review. Click here to go to the WORQS homepage.
  • New faculty are encouraged to attend a training seminar or view the videoconference course, which provides an overview of the system and includes online navigation tips.
  • All faculty are strongly encouraged to keep their WORQS profiles up to date. The information maintained in WORQS is used to generate reports summarizing the professional activities of the faculty.

Offices Supporting Research

Development
The director of development works in association with the Research Office to provide submission and tracking of corporate, foundation, private, and some government grants. The director works collaboratively with the associate dean for research to provide a non-duplicative, team approach to achieving a coordinated grant seeking/grant management program at the College of Nursing.
Business & Finance Office
The Business & Finance Office oversees the areas of budget and finance, collaborates with the Research and Development Offices to establish strategies and processes to assure development of additional revenue sources for the college, and supports faculty with development of grant and contract budgets. The area finance/administration officer must approve all proposal budgets.
Communications Office
The Communications Office can assist you with the following:

  • Public dissemination of your research through press releases, brochures, and handouts.
  • Graphic design support for posters, PowerPoint presentations, flyers, and brochures. Please consult with the graphic designer if your research proposal will require graphic design services. Graphic design and printing costs may need to be included in your proposal budget.
  • CougNurse Net support for research project team sites.
Multimedia Services
  • The multimedia services coordinator can assist you with developing videos and other audio/visual media. Consult with the coordinator if your research proposal will require audio/visual support.

If you need to request support from the Communications Office or Multimedia Services, please fill out and submit the communications request form. Contact the Communications Office if you need assistance with this process.

WSU College of Nursing Information Systems
Information Systems supports all computing, multimedia, instructional technology, and telecommunications needs of the college community. The following assistance is available to faculty and staff:

  • Research and exploration of information systems and their appropriate application for specific purposes.
  • Costing models for information technology used in research grants.
  • Aid in the writing of information technology specifications.
  • Assistance in articulating information technology needs for grant projects.
  • Assistance addressing application questions regarding information technology resources and use at the college.
WSU Spokane Library Services
Consult with the head librarian or a library faculty member if your research proposal will require extensive library support services. Library costs may need to be included in your proposal budget if your project involves (a) research in the literature (beyond that already done to prepare the proposal), especially if it is in non-medical databases such as business management, demographics, or other statistics; (b) need for reference sources (books and/or journals) not already in the library collection; and, (c) large quantities of interlibrary loans, such as in literature not part of nursing collection focus (medicine, management, specific diseases, or protocols).
Other Offices
Undergraduate Program and Graduate Programs
Consult with the assistant deans/directors when beginning a proposal for a research study or other project to ensure that the issue of release time from instruction in the event of funding can be addressed. Release time is provided based on the salary support provided by the grant.
Professional Development
The director of professional development can assist you with budget preparation if you plan on using the Professional Development Office for research purposes, e.g., if a component of your research involves offering continuing education units to attendants at a meeting or course.