Below is a list of MN requirements for newly admitted students. Here you will find information on immunization requirements, background check, liability insurance, uniforms, licensure, E*Value, technology requirements, and more. Please contact the Graduate Program Coordinator Tami Kelley if you have questions about any of the MN requirements.
In preparation for your graduate student experience, you must complete all required immunizations, testing, training, licensure, and certifications by the first day of class. This set of requirements is often referred to as the ‘WSU Graduate Student Passport’. Many of these items need annual or biannual renewal. It is your responsibility to ensure that all ‘passport’ items are current at all times while enrolled in graduate school.
WSU uses the E*Value Data Management system to manage many aspects of graduate students’ clinical experience, including the completion of student passport requirements. As a student, you will use the E*Value system to request clinical sites and to document your clinical experiences. You will receive your E*Value log in codes upon admission.
Newly admitted students only need to use E*Value initially for uploading passport information. Instructions for uploading documentation into E*Value can be found in this power point TRAINING.
- Vancouver Students: Additional Requirements
Obtain a 10-Panel Urine Drug Screen (UDS)
Please note: The cost for a drug screening ranges from $30-$60. Contact the listed agencies directly for current cost.
Option 1: Castlebranch.com offers drug testing. Visit their website and follow these steps:
- Go to: Castlebranch.com.
- Click Place Order.
- Enter AS54dt (case sensitive) in the “Package Code” box.
- Click Submit.
- Check the box confirming you have read through the terms and conditions.
- Click Continue.
- Enter your information.
- Click Next, and finish by making your payment.
Option 2: Choose a local agency offering urine drug screens. See list of agencies below.
Note: Bring your WSU Nursing badge or Student ID with you.
- AnyLabTestNow.com Multiple locations nationwide. Vancouver site: 360-828-5600.
- ArcPoint Labs of Vancouver
9330 NE Vancouver Mall Dr #201
Vancouver, WA 98662
- NW Drug Screen
5501 NE 109th Ct., Ste E
Vancouver, WA, 98662
360-256-0322. Call Chris for a test voucher for outside areas.
- Advanced Diagnostic Services, Inc.
9106 NE Highway 99 #F
Vancouver, WA 98665
- Columbia River Occupational Health
2621 NE 134th St., Suite 310
Vancouver, WA 98686
- Legacy MetroLab
1225 NE 2nd Ave
Portland, OR 97232
- Workplace Wellness Services
1405 Delaware St.
Longview, WA 98632
Please direct the drug screening agency to send a copy of the results to WSU Nursing at firstname.lastname@example.org or fax to 360 546 9398.
- Technology Requirements
All students are required to obtain a Network ID. The Network ID is a unique identifier that gives you access to a variety of computing resources at the College and University. Each person who gets a Network ID must first have a WSU student ID number, which is generally nine digits long and assigned during the application process. If you are not sure what your student ID number is or need assistance, contact the graduate program office at email@example.com.
Once obtained, your Network ID (NID) cannot be changed, so pick your Network ID wisely! Your Network ID serves as the basis for your official University email address, so choose something that will endure and that can be used on your resume, in the online phonebook, and for other types of correspondence. Using the default offering is encouraged. Combinations of the first and last name are among the most common choices.
To establish a Network ID:
- Go to the University’s portal, myWSU.
- Scroll down and click on “What is my User ID?”
- On the next screen, click on “Create your Network ID.” Follow the instructions carefully (especially with regard to the password format) to create your Network ID and password. Remember your password and do not share it with others.
If you have previously created a Network ID but do not remember it, you can go to the same webpage referenced above and click on the “Forgot your User ID?” link. Similarly, if you have forgotten your Network ID password, click on “Password Maintenance,” then on “Forgot your password?” and follow the instructions provided.
MyWSU is a web portal system that provides a personalized view of web tools and resources you need. You can access your financial aid status, library resources, class registration, and student records. Official notices, alerts, and college and University news are also found there.
WSU generated email messages to students are sent to their new student WSU email account. Please make sure to activate and check your WSU email often so you don’t miss important messages from the college.
To activate your email account:
- Log in to myWSU using your new Network ID to get your email name and temporary password.
- Next, visit email.wsu.edu to activate your new email account. At that point you will need to change your temporary email password.
- Once you have activated your email account, you can access your WSU email account by visiting email.wsu.edu and entering your email address and chosen password.
- The College of Nursing will send emails to your WSU student email account, so if you don’t plan on using your WSU email account, you will need to set up email forwarding to ensure you don’t miss important email messages. To set this up:
- Log into your student email account at: http://www.email.wsu.edu/. Once you are logged in use the following steps to forward your email to your personal account.
- Go to Options > Account > Connected Accounts.
- Under Forwarding, enter the e-mail address of the account you want all e-mail to be forwarded to.
- If you want to keep copies of messages that are sent to your account, select Keep a copy of forwarded messages in Outlook Web App.
- Click Save to save your changes and your WSU emails will start forwarding to the email you set up.
Recommended Computer Setup
These recommendations for hardware and software establish a baseline requirement for participation in College of Nursing courses. You can expect to have higher performance and a more satisfying online experience with equipment that exceeds, not merely meets, these baseline specifications. Certain courses may require additional capability and/or specific software programs. Information about these specific requirements is available in the course syllabus.
Operating System— The Microsoft Windows Operating System is the standard system used for all Nursing courses. Students must have Microsoft Windows 7 (or newer), and be able to install Windows-based software.
Note: You may use Apple or other operating systems, provided that you can install and run Windows programs “virtually” and transfer files to others in Windows formats.
The following details basic minimums generally considered necessary to run the software described. The first and foremost rule when contemplating a computer purchase is The software determines the hardware.
- Processor: processing power comparable to that of a Intel Core i5-4xxx 2.5 GHz processor.
- Memory: at least 4 Gigabytes.
- Hard Drive: at least 500 Gigabytes.
- Optical Storage Drive: DVD, with write capability recommended for backups.
- External Storage: If write capability is not available on the DVD, then an external storage device (e.g., tape drive, or external DVD drive with write capability, or USB thumb drive) is recommended for backup.
- Display: Must support resolution of 1280×800 or higher.
- Microphone and speakers. Preferred: USB headset with earphones and microphone. Alternative: echo-cancelling microphone/speaker system.
- Webcam highly recommended, although not required.
- USB ports: At least two USB ports.
- Networking: Wired Ethernet and WiFi wireless connectivity are both required.
Although Blackboard Collaborate can be used with low bandwidth, WSU recommends that you have an Internet connection capable of 1.5 Mbps or better for live broadcasts and streaming live video, and to reduce network congestion and minimize audio/video quality problems. You can check your Internet bandwidth and firewall settings with the WSU Global Campus Connection speed and firewall test
Note: You must ensure that popup blockers are configured to allow and accept popups from http://*.wsu.edu – or disabled entirely while using WSU online services.
Likewise, you must configure your system to accept cookies from WSU sites.
Anti-virus Software—It is imperative that you have installed and regularly update anti-virus software on your computer. The minimum requirement is Microsoft Security Essentials, available at no cost from Microsoft. Most experts recommend other commercial antivirus products. Well-known brands include TrendNet, Kaspersky, and AVG.
Office—You will need the ability to use Microsoft Office PowerPoint, Word, and Excel.
Note: Office and other Microsoft products are available to students through CougTech at substantial discounts.
Other General Software—
- Adobe Acrobat Reader – free download
- Flash player – free download
- RealPlayer – free download
- Java RunTime Environment – free download
Course-specific—Other course-specific software may be provided by the instructor, provided as part of a textbook or specifically identified for purchase. The course-specific software will be Windows compatible. Students must be able to load, install, and run course software. Students should be very familiar with Internet searching.
- Graduate Passport
- Before completing your Graduate Passport, please review E*Value training #1 located on our E*Value home page.
Advanced Practice License Only required for students returning to grad school who currently have an advanced practice degree . Enter date of renewal/expiration and upload copy of licensure from website. Background Check - GSA
A GSA screen is required the first year and is included in the National background check. Thereafter, additional GSA checks may be required at varying intervals for placement at certain clinical sites.
WSU CON staff will run additional GSA checks if required by students' clinical site. Enter date of first check (done with National Background check) and date of any additional background checks thereafter, attaching a screenshot for each check. Background Check-National Certification (RCW 43.43) Background Check Instructions
- Go to: Castlebranch.com
- Click Place Order.
- Enter AS54 (case sensitive) in the "Package Code" box.
- Click Submit.
- Check the box confirming you have read through the terms and conditions.
- Click Continue.
- Enter your information.
- Click Next, and finish by making your payment.
- WSP, OIG and GSA screens are also included in the national background check.
Enter date of check and upload documentation of official results. Background Check - OIG
An OIG screen is required the first year and is included in the National background check. Thereafter, additional GSA checks may be required at varying intervals for placement at certain clinical sites. WSU CON staff will run additional OIG checks if required by students' clinical site. Enter date of first check (done with National Background check) and date of any additional background checks thereafter, attaching a screenshot for each check. Background Check - WSP Annual Watch
This is included in the National background check done upon admission. WSP results should be separated out and uploaded to WSP requirement field. WSP Watch annually thereafter.
Washington State Patrol Check
Enter date of check and upload documentation of official results. *Criminal History Disclosure Form Students much complete and upload their Criminal History Disclosure Form annually. Enter date of disclosure form completion and upload completed form annually. Liability Insurance Students are required to purchase liability insurance annually with no lapse in coverage. Students can elect to purchase liability insurance offered by WSU, application form can be found here. If students elect not to purchase liability through WSU CON, they must provide proof that they are covered by another carrier as a student (this may be an additional role for your carrier so check with them) at the coverage caps required by WSU (1,000,000 per occurrence & 3,000,000 aggregate). Upload a copy of the liability policy summary/ face sheet showing coverage amount and dates of coverage/expiration or liability insurance application form indicating payment has been made. Upload of liability insurance application form indicating payment has been made. **WA State or Out-of-State RN Licensure Per WAC 246-840-522, all MN/DNP students must hold a current, unencumbered RN license in each state or United States territory where practice or clinical experiences occur. You must provide proof for your current RN license. You can obtain proof of WA licensure at Provider Credential Search. Enter date of renewal and upload copy of licensure from website. Training - BLS/CPR BLS Provider card from an American Heart Association (AHA) course or Military Training Network (MTN) Provider Card only is required. A course from another organization that states they meet AHA guidelines does not meet requirement. Must be renewed every two years with no lapse in certification. This link may help you to locate a course near you: Find a Course Enter date of completion and upload American Heart Association or Military Training Network card. Training - CITI Training CITI Training Basic Human Subjects - Social and Behavioral Focus is completed upon admission by all PhD and DNP students.
CITI Training Instructions
Enter date of completion and upload completion certificate. Training - Responsible Conduct of Research Education Completed upon admission. The Graduate School requires all graduate students to complete the Responsible Conduct of Research Education online training.
Once you have completed the training, please upload a copy of the confirmation email into E*Value.
This is NOT the Responsible Conduct of Research (RCR) listed in the CITI training site. Please make sure you are completing two SEPARATE trainings on different websites.
Enter date of completion and upload completion certificate.IMMUNIZATIONS/TB TESTING All immunizations require entry of vaccine dates and upload of official documentation from healthcare provider or immunization registry showing proof of vaccination and/or titer as required by each vaccine category. Certificate of immunization forms (tri fold cards) completed by parents for K-12 school enrollment do not meet requirements. Hep B Completion of Hep B vaccination series AND a positive titer at least 6-8 weeks after completion of series is recommended. If Hep B titer is negative, student can get a challenge dose (#4) followed by another titer 6-8 weeks later. For the titer, proof of hepatitis B surface antibody (Hep B surface antibody or HBsAb) test result should be provided (Not hepatitis B surface antigen (HBsAg) which tests for active infection. Positive titer alone or with challenge dose record is acceptable if full Hep B vaccination records cannot be located. Hep B declination may be signed if desired, but be aware that signing a declination may exclude you from placement at some clinical sites.
Hepatitis B Vaccination Waiver Form
Influenza Vaccine required by October 1 annually. If you choose not to get the vaccine, an Influenza Waiver Form must be signed annually if desired, but be aware signing a waiver may exclude you from placement at some clinical sites.
MMR completion of 2 MMR vaccine series at appropriate interval OR positive titer to all three components of MMR (measles, mumps and rubella).
TB Status Documentation of an initial 2 Step TST is required AND documentation of annual 1 Step TST’s (without lapse) since 2 Step was completed. Alternatively, a negative IGRA (T-Spot or Quantiferon blood test) is acceptable in lieu of a 2 Step TST.
For a 2 Step TST, the student first receives an initial PPD injection, followed by a reading 48-72 hours after the injection. Between 7-21 days after the first skin test injection, the student receives a second PPD injection, followed by a reading 48-72 hours after second injection. Documentation must show the dates of both injections and both test readings, indicating the correct interval of 7-21 days between the two TST’s.
Annually thereafter, a One Step Tuberculin Skin Test or IGRA (Quantiferon TB Gold or T-Spot) is required if it has been less than 12 months since last test
If it has been more than 12 months since last TST or IGRA test, a Two Step TST (Tuberculin Skin Test) or IGRA (Quantiferon TB Gold or T-Spot) is required.
If newly positive TST or TB IGRA results>F/U by healthcare provider (chest X-ray, symptoms check and possible treatment of absence of active M. TB disease) and need to complete health questionnaire TB Symptom Check Form and have signed by your healthcare provider.
If history of positive TST> provide documentation of initial positive TST reading, provide proof of chest X-ray documenting absence of M. TB, medical treatment and negative symptom check OR TB Symptom Check Form.
If history of BCG vaccine>TB IGRA. If negative>OK; If positive>do Chest X-Ray.
In addition, all students with a history of a positive PPD will need to complete the health questionnaire TB Symptom Check Form annually and have signed by their health care provider.
Enter date of testing for TST Or Quantiferon and upload results from testing facility.
For positive tests, enter dates of tests/screens and upload Chest Xray result, symptom check, treatment, health questionnaire, and/or possible treatment as required by specific situation. Upload of documentation from health care provider on all applicable items is required.
TDap One time immunization with Td booster every 10 years. Varicella Completion of 2 vaccine series at appropriate interval OR positive titer.OTHER Drug Screening The drug screen field in the ‘other’ section of the students Immune and Certifications tab is intended to record drug screen results for east side students whose clinical sites require a drug screen, or for Vancouver students who have additional drug screens beyond the required 10-panel screen done upon admission to program. (The 10-panel drug screen for Vancouver students is tracked separately and can be found in the ‘Certifications’ section of the Vancouver student passport in E*Value.) Important note: The WSU College of Nursing Drug Screening policy can be found in the student handbook. Student Drug Screen Locations and Testing Form Enter date of completion and upload of official results from testing agency. Resume/CV This is not a passport requirement, but is a WSU CON requirement to use in clinical placement procedures. Upload of student Resume or CV to E*Value upon admission and annually Student Authorization to Release Records Signed student release of information, which allows WSU to send student records to clinical agencies to facilitate clinical placement and onboarding.
Student Release of Information Form
Upload signed release of information into E*Value. Student Media Release Completed media release form. Students are not required to give their permission, but are required to complete the form indicating their preference.
Student Media Release Form
Upload of completed form to E*Value. Urine Drug Screen-10 Panel (Vancouver students only) One time requirement upon admission for Vancouver MN/DNP students. 10-Panel Urine Drug Screen information can be found below under "Other" requirements. Enter date of screen and upload results from agency that provided screening. Other Important Information About Passport Requirements Documents containing records for more than one passport item only need to be uploaded once. For other passport items that are found within that document, simply list in the notes field of the item where the evidence of completion can be found. For example, a document stored in the Hep B #1 field might also provide evidence of TB testing, MMR titer, etc. In the notes fields of those items, state that documentation for that item can be found in the Hep B #1 row.
IMPORTANT: Allowing a passport item to expire could result in a registration hold, a delay or cessation of your rotation until the item is updated and documented, not being able to count clinical hours accrued during the time when a passport item is expired, and/or Notice of Unsatisfactory Performance (NUP).
Please be aware that some clinical sites may have additional requirements above and beyond the clinical passport. Students will need to complete these additional requirements in order to do a rotation at these sites.
*Washington State Law RCW 43.43 requires that a disclosure statement must be made by applicants to clinical/internships sites concerning certain civil adjudications, conviction records of crimes against persons, and disciplinary board final decisions. Be apprised that you may not be eligible for licensure in the state of Washington if you have certain criminal convictions or other adjudications on your record. Further, because of requirements for clinical placements and internships, if you have certain criminal convictions or other adjudications on your record, you may not be able to complete your degree, regardless of whether you are admitted to the program.
**WSU College of Nursing will make every effort to support clinical placement in states where students are already licensed (Oregon or Idaho only) but note that due to possible limitations of faculty licensure and/or availability of clinical site visitors, we may not be able to consistently place students in their home state for clinical experiences. Additionally, MN/DNP students may find having a Washington State RN license beneficial throughout their program (i.e. more clinical placement options and more timely placement).
WSU Staff are available to assist students with passport questions or other passport support needs. For Spokane, Tri Cities, Walla Walla and Yakima enrolled students, please contact Rychelle Wagner at 509-324-7445 or firstname.lastname@example.org. For Vancouver students, please contact Kathleen Fias at 360-546-9752 or email@example.com.
The WSU student passport requirements are determined by a regional consortia, which is comprised of healthcare organizations, educational institutions and other entities. The consortia has many functions, one of which is to set the ‘passport’ requirements, a foundational set of preclinical requirements for nursing programs in the region. The ultimate goal of these requirements is to protect the health and safety of the student, and the patients/staff the student comes into contact with during their learning experiences at WSU CON. The consortia reviews evidence based data and best practices in the healthcare industry, making changes to the passport requirements annually. We have contractual obligations with our healthcare partners/clinical sites to adhere to the requirements in the passport set forth by the coalition.
- Go to: Castlebranch.com